TITLE OF POST: SENIOR ADMINISTRATOR
LOCATION: Cork
REPORTING: Director of Housing
SALARY: Negotiable
HOURS OF WORK: Full-Time
ABOUT PETER MCVERRY TRUST:
Established in **Apply on the website** by Fr Peter McVerry the
charity works with individuals at risk of, or experiencing
homelessness, primarily in the Dublin region. Peter McVerry Trust
provides a wide range of services in the areas of prevention, housing,
homelessness, under **Apply on the website**s residential and drug
treatment.
OUR VISION: ?An Ireland that supports all those on the margins and
upholds their rights to full inclusion in society.?
OUR MISSION: Peter McVerry Trust is committed to reducing homelessness
and the harm caused by drug misuse and social disadvantage. Peter
McVerry Trust provides low-threshold entry services, primarily to
younger persons with complex needs, and offers pathways out of
homelessness based on the principles of the Housing First model and
within a framework that is based on equal opportunities, dignity and
respect.
We are currently recruiting for the role of Senior Administrator
(Office Manager). The successful candidate will have experience of
working in a busy office environment and will be responsible for
overseeing the day to day smooth running of our Cork Office- A proven
ability to multi task, project plan and respond professionally and
efficiently to requests is required. A high energy organiser, with a
passion for helping people and finding solutions for any day to day
administration and office matters.
1. KEY RESPONSIBILITIES INCLUDE:
* Office Administration
* Responsibility for phones and office administrator reception
duties
* All areas of administration ? maintaining filing
systems/post/monitoring of boardroom bookings for
meetings/interviews/mailings/security of office/property maintenance
* Reporting on property matters re maintenance issues
* Responsibility of keeping records of keys and carrying out key
audits
* Assisting with petty cash
* Responsibility for housekeeping
* Involvement and support of any office moves.
* Ensuring the overall upkeep and maintenance of Office
* Other duties as required
2. ADDITIONAL:
* Ordering office supplies and managing relationship with these
suppliers;
* Managing meeting room bookings;
* Providing back up support to reception. This includes welcoming
visitors, answering phone-calls, handling all incoming and outgoing
post and arranging couriers.
* Managing callers to the doors, responding to queries of callers to
the door, keeping a record of these and referring to appropriate PMVT
service
* Ensuring Covid compliance within the office, monitoring and
maintaining signage, keeping a contact record of all visitors / staff
on-site
3. CHANGE IN WORK PROGRAMME:
* It may be necessary, from time to time, for workload to be
re-prioritised in order to accommodate workloads in other areas of the
organization. Due notice and consultation will be given.
4. TO HAVE A POSITIVE AND ENTHUSIASTIC ATTITUDE IN WORK:
* In your interactions with management, staff and residents of the
Peter McVerry Trust.
* In your interactions with external agencies while representing the
Peter McVerry Trust.
4. OTHER DUTIES:
* Any other duties as designated by your line manager.
PERSON SPECIFICATION:
QUALIFICATIONS, SKILLS & EXPERIENCE:
* Third level qualification;
* Essential competencies: Commitment to providing the highest level
of service, respect for others, communication skills? oral, aural
and written, professionalism, resilience and positive outlook and
effective team working
* Excellent organisation skills and project management skills;
* An ability to prioritise, multi-task and work well under pressure
in a small, but busy office environment;
* Highly computer literate ? proficient in Microsoft Office (e.g.
Word, Excel, PowerPoint, Access);
* Experience of maintaining and managing databases;
* Punctuality and reliability as an employee are essential;
* Self-starter who is hard working and works well with others
* Flexibility in the role ? support to finance and other areas as
is needed
TO APPLY PLEASE DOWNLOAD THE APPLICATION FORM AT:
We need : English (Good)
Type: Permanent
Payment:
Category: Others
